Know every vendor's insurance is current — before something happens on your property.

Every vendor across every property, kept current. We chase their insurance agents so you don't have to.

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The CertWatch dashboard tracking vendor certificates of insurance across a property management portfolio

A lapsed vendor certificate is a liability problem, not just paperwork

When a landscaper, HVAC tech, or maintenance vendor is on your property and something goes wrong — a slip, a fall, an injury, property damage — the first question your insurer or an attorney asks is whether that vendor carried their own general liability and workers' comp coverage. If you can't produce a current certificate, you're exposed: your policy can end up absorbing a claim that should have belonged to the vendor's own insurer, and an uninsured vendor's payroll can get added to your premium audit the same way it would for a general contractor.

Across a handful of properties and a rotating list of vendors, a spreadsheet of expiration dates stops working fast. Nobody remembers to check it until a certificate has already lapsed.

Built for portfolios, not just one building

Whether you manage three properties or thirty, the vendor list is the same problem multiplied.

Landscaping & grounds crews

Seasonal and year-round crews tracked the same way, with renewal dates that don't rely on your memory.

Maintenance & repair vendors

HVAC, plumbing, electrical, and general handyman vendors — every certificate in one place.

One vendor, every property

A single vendor working across your whole portfolio only needs one current certificate on file, tracked once.

A record for owners & insurers

When an owner, board, or your carrier asks whether a vendor was insured on a given date, you have the answer.

Proof for the owner, not just a spreadsheet

Owners and lenders don't ask whether your vendors are covered today — they ask what was on file the day something went wrong, and whether you were chasing it. CertWatch keeps every version of every certificate and a full record of each reminder sent, so an as-of-date report answers that question in one click. Group vendors by building, and check limits, additional insured status and the certificate holder name automatically on every upload.

How it works

Add your vendors

Enter each vendor's name, their insurance agent's email, and the policy renewal date. Bulk-upload an existing vendor list in one shot.

We email their agent automatically

As the renewal date approaches, CertWatch emails the agent asking for an updated certificate — and keeps following up on a set cadence if the date passes without a response.